What is the best folder structure for Teams and SharePoint? #M365AMA

In this episode, the #M365AMA panel discusses the following community question:

“How do you deal with folders which could belong to one site but are used by other departments which don’t have access to that site? For example, each department has their own private site, but needs access to a finance folder (owned by finance) to submit receipts etc. I don’t know if it is best to keep these department folders in the finance site, make a finance folder on each department’s site, or have a finance folder in the all company intranet. What do you suggest that works best? It needs to be somewhere where Finance can access all of the folders easily, where departments can find them easily, and where permissions are restricted to each department.”

Check out the discussion here:


Participating in this discussion were:

Some relevant notes/links shared by the team:

  • This is why architecture is so important….PLAN, PLAN, PLAN
  • Many options with this one but it depends. Will all users be able to upload receipts to it? If yes, Intranet has that access (may need some tweaks on the library), then you can add a link to that library in the Finance site so they can get them easily. You can also utilize audience targetting on the Intranet if not all users need access.

Christian Buckley

Christian is a Microsoft Regional Director and M365 Apps & Services MVP, and an award-winning product marketer and technology evangelist, based in Silicon Slopes (Lehi), Utah. He is the Director of North American Partner Management for leading ISV Rencore (https://rencore.com/), leads content strategy for TekkiGurus, and is an advisor for both revealit.TV and WellnessWits. He hosts the monthly #CollabTalk TweetJam, the weekly #CollabTalk Podcast, and the Microsoft 365 Ask-Me-Anything (#M365AMA) series.

1 Response

  1. May 5, 2022

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